Gantt Chart – Definition, Uses, Benefits of Gantt Charts
What is a Gantt Chart
A Gantt chart is a horizontal bar chart which is a graphical representation of a project schedule template that helps to plan, coordinate, and track specific tasks in a project, was developed as a production control tool Henry L. Gantt in 1927.
Gantt charts convey all these project production control information and data visually. These charts outline all of the tasks involved in a project, and the other in which these tasks needs to be done against a timeline. This gives you an instant overview of a project and all the tasks associated with it as well when these tasks need to be finished.
Why Use a Gantt Chart?
A Gantt Chart helps you ensure that the schedule is workable, and the right resources are allocated for each task and to understand the potential problems you might face in the project lifecycle and design alternative solutions for these problems. A Gantt Chart can help you answer these questions.
What tasks need to be done?
Who is responsible for what?
What are the tasks/activities that are overlapping?
How long is this going to take?
How can we track our progress?
What will be the budget?
These are the advantages/benefits you will have when using a Gantt Chart
1. Always Know what’s going on with your Projects
The biggest issues Project Managers face is try to understand what is the status of each task in the project and to make sure the project is on right track and make changes to the plan if required. A Gantt chart software really simplifies this process as all the required information/data is presented in a simple understandable way.
2. Communicate the Project Plan with your team
The Gantt Chart can also be used to communicate the Project Plan with the team. All the tasks, budget, timelines, responsibilities can be mapped and visualised to the team.
3. Resource Allocation done efficiently
Using Gantt Charts you can make sure multiple tasks are not allocated to the same resource and helps plan efficiently so the resources are not burned and tasks are completed will ahead of planned schedule.
4. Track Progress of a Task/Project
Each individual tasks can be monitored against the project plan to make sure it is in sync with the deadline and reallocate resources if required.
5. Provide accountability
Each task is assigned to a person so it provides more accountability and responsibility.
6. Increase productivity
With the simplified task management and clarity Gantt charts provide, the project manager and the other people can focus on getting the work done well ahead of schedule.