Important Kanban Board Features and Best Kanban Board Apps
Project management apps turn great ideas into workable plans. These plans usually are converted into lists, tasks, and files that is shared in a centralized hub, so your team can collaborate.
A Kanban Board is a great example for project management apps of this nature which helps you create lists, populate the lists with tasks and assign resources to each task and provide with communication means so they can collaborate better.
The Most Important kanban Board features:
I’m going to take Trello as an example to show how these features look inside the app. Images are taken from Zappier.com.
1. Move Task Cards between Lists and Boards
The ability to move cards between lists can make or break a kanban Board. It’s one the features you NEED to have because you’ll be using it often.
Let’s say you’re working on a project where you have different lists for Planning, Execution and Completion stages. In the planning stage, you plan the task and assign resources to it on a card. Once planning is done, you would have to move this card to In Progress or Execution List. If for some reason, you are having issues with the card and you think it needs further planning, you might move it back to Planning list or if the task is completed, you will have to move it to Completed list.
As you can see, this is one features that is vital to any Kanban Board app and you’ll be using it constantly. Most of the popular Kanban Board apps have a drag and drop functionality for this.
2. Ability to Invite users to the Board and Assign Tasks
A card without resources won’t get the job done. You need to have the ability to invite/add users to the board and assign tasks within cards for each user. When you add people to a board, they’ll be able to add cards, move cards, leave comments on cards, edit cards, and more.
You should be able to invite users to both the board and cards.
3. Add Notes and Discuss behind the Task Cards
The reason why people use online apps for Kanban Boards is because the freedom and ability to create comments inside cards. These apps usually have a description field where you any user associated with the card can leave comments and discuss on it to get the work done.
Users can Collaboration by mentioning the other person they want to have a discussion with by tagging them which usually happens like it would happen in twitter. Using a @ symbol and selecting the user from the dropdown.
4. Creating checklists and adding attachments to Cards
Just having a description field would not add value to the board. If the task involves multiple steps or activites , you need to have a checklist to record progress. Having the ability to look at the card progress based on checked tick boxes will make your life super easy.
Popular apps also have the ability for attachments so people can add supporting documents and other resources they would need.
5. Monitor the Cards
Usually because there can be a lot of people associated with a card, you need to have a monitoring ability to check for any comments posted or change in the progress or to get notified when someone tags you in a comment.
Having the ability to monitor boards can help a Project Manager understand the bottlenecks and wastes in the process.
The monitor function usually works like a subscribe function in these boards.
6. Add Labels and Tags to Cards
When cards or tasks are associated with different teams or group of people, labelling them will help you identify whom the card belongs to do.
Labels or tags aren’t applied across all of your boards. Instead, they’re specific to each board. You can customize each board’s label colors and names so they fit that board’s workflow perfectly.
7. Assign Due Dates and Deadlines to Cards
Tasks without due dates will stay in your queue forever. So don’t forget to set deadlines for your kanban cards. Usually you can do this by selecting the “Assign Due Date” button or icon in the app and select the due date for the task.
8. Add limits to Number of Cards in a list.
Processes can get overwhelming when there’s too many tasks in a list at once. That’s why some kanban apps let you restrict the number of tasks you can include in a list with work in progress limits so there’s no bottleneck in your process.
8 Best and Popular Kanban Board Apps
These are some of the popular Kanban Board Apps avaialble using which you can scale up your Project Management. These apps have all the important Kanban Features we discussed earlier.