Task Management for Small Business – An Ultimate Guide
Effective project management in a small business means reaching the project goals on time and within budget by splitting up the project into tasks and assigning these tasks to individuals to get work done.
Task Management is all about converting the projects into small to-do lists and then assigning these tasks to available resources and assigning a time period based on a priority. Having a to do list and crossing out those finished tasks is an effective way of ensuring that you’ll get to meet your deadlines.
A task can be a new idea that you recently though about and wanted to implemented or a repeated task that needs to be done few times every week.
What is Task Management?
Task management is the process of managing a task through its life cycle. It involves planning, testing, tracking, and reporting. Task management can help either individual achieve goals, or groups of individuals collaborate and share knowledge for the accomplishment of collective goals.
Why do you need Task Management?
Manage and Organize your Tasks
Task Management helps you to find out all the tasks associated with your process/project in a small Business and Organize these tasks so they can be managed easily.
Prepare each Tasks
Expand on each of the identified tasks to find out how long this task will take, what are the resources required and who will be responsible for the task.
Steps to manage the tasks
Once the tasks are prepared, assign these task to the relevant person or resource who will be the authority/responsibility for that task.
Prioritize your tasks
Based on the priority of the task, allocate your resources and plan the project effectively.You have to manage your time to spend the right amount of time working on the priority tasks.
Basically the best option at this point would be to get a task Management Software using which
- You can see everything you are working on at once
- You know what your priorities are
- You know how much time you’ve got to do those tasks
- You can group tasks together to work on similar things at the same time
Benefits of Task Management Software:
There are a lot of task management software available with unique features that you can exploit for your small Business. These softwares can help you to
Converting ideas into Things to do and To-do lists
Important reason for a successful small business are ideas. These ideas can be about things that have to be done or projects that aren’t moving forward as well as planned. A good Task Management Software will help you to convert these ides into step-by-step action plan which will be recorded so you won’t forget.
Turn your projects into actionable small to-dos
For a Small Business, managing a project or a process can be a daunting task. That’s why you need to split your project/process into small tasks which be measured individually in order to accomplish a milestone. Task management softwares let you do this and plan each tasks individually.
A task management software gives you a centralized platform where you can management all your tasks. You can review the status of any task or assign new tasks or modify priorities for these tasks and update timelines all at the same place.
You can prioritize your tasks and escalate them and allocate more people and budget for the task easily and get work done. Highlight a task with a color and write down the date.
Track time requirements
You can track the time requirements for each tasks and the overall project at any point of time. This can help you modify the time requirements based on needs for multiple tasks or see which task is falling behind in the time schedule so you can take action.
A task management tool helps you to send scheduled reminders to make sure you don’t forget about the task. The system won’t work if you don’t respect it and start to skip deadlines and stop turning your ideas into actionable tasks.
Collaboration with the team to get work done
A good task management software will let you collaborate with your colleagues, team members in each step of the task to coordinate and complete it successfully.
Popular Task Management Softwares
Here are some of the most popular task management softwares.